Patient Feedback Software - DocResponse

(2024) The 13 Best Patient Feedback Software to Use

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(2024) The 13 Best Patient Feedback Software to Use

Imagine a world where every patient leaves their appointment feeling heard, understood, and cared for. With 81% of patients expressing a preference for using secure websites or phone applications to fill out medical forms before appointments, it’s clear that the demand for efficient patient feedback software is more significant than ever.

In this article, we’ll explore what patient feedback software is, why it’s essential, how to choose the right one, and introduce you to the top 13 options that can transform your practice:

  • Understanding patient feedback software
  • The compelling reasons to use one
  • Criteria for selecting the best software
  • The top 13 patient feedback software choices

P.S., looking for an all-encompassing system that collects patient feedback, posts your 4-5 star reviews online, and guarantees a stellar online reputation? Well, look no more! Our healthcare reputation management software does it all for you!

Grow a practice that offers a safe, loving, and seamless experience for the patients who visit it with DocResponse. Schedule a free demo today!

Comparison of Top Patient Feedback Software of 2024

In the dynamic world of healthcare, patient feedback software plays a pivotal role in enhancing patient care and operational efficiency. As we explore the top contenders in this space, let’s delve into a comparative analysis to help you choose the right solution for your healthcare practice.

Software Pros Cons Price
Zonka Feedback Comprehensive feedback collection, robust analytics, user-friendly interface Integration and customization limitations Starts at $79/month
ReviewTrackers Extensive review monitoring, market insights, crisis management Character limits in responses, campaign creation complexity Starts at $119/location/month
rater8 Targeted review building, deep healthcare system integration, comprehensive analytics Confusing terminology, additional features as add-ons Starts at $79/provider/month
Solutionreach Multi-channel communication, extensive reach, proven track record Glitchy new products, rule-building in progress Custom pricing
Phreesia Automated patient intake, personalized engagement, online scheduling Texting limitations for non-scheduled patients, customer service concerns Custom pricing
Clincet Healthcare Comprehensive suite, telehealth support, EHR integration Custom pricing requires consultation Custom pricing
PatientIQ EHR integration, scalable solutions, advanced analytics Learning curve, customization requirements Custom pricing
Qualaroo User-friendly, multi-channel feedback, sentiment analysis Response limits on free tier, higher-tier pricing for larger businesses Free tier; Business starts at $39.99/month
PiHappiness Intuitive interface, multilingual support, comprehensive analytics Free plan limitations, consultation needed for larger organizations Free tier; Custom pricing for larger setups
Omoto Tailored NPS solutions, real-time monitoring, comprehensive analytics Limited feedback scope compared to broader tools Custom pricing
Jotform Customizable forms, multi-user support, advanced analytics Limited HIPAA compliance, learning curve for extensive features Free tier; Bronze at $39/month
Voxco In-depth analytics, multi-channel collection, AI and ML capabilities Browser incompatibility, analytics complexity Custom pricing
DocResponse Streamlined intake and scheduling, telemedicine support, automated reminders Learning curve for full feature utilization, integration assessment Custom pricing


The #1 Patient Management Software

Help more people in less time with faster patient intake, easy appointment scheduling, and smarter doctor-patient communication with the #1 practice management software.

What Is Patient Feedback Software?

Patient Feedback Software is a digital tool designed to collect and analyze feedback from patients about their healthcare experience. It efficiently gathers data via surveys, questionnaires, and reviews, aiding in quality improvement and patient satisfaction. This software offers insightful analytics but leaves one wondering how it impacts healthcare services and patient-provider relationships.

Why Use Patient Feedback Software?

Ever wondered why an increasing number of healthcare practices are embracing patient feedback software? It’s not merely a trend; it’s a strategic pivot toward superior healthcare delivery. Here’s a deeper dive into why it’s a game-changer:

Enhanced Patient Experience

  • Understanding Patient Sentiments: Get deeper insights into improving patient experience, ensuring the quality of care, and building trust, beyond basic reviews or comments.
  • Immediate Feedback:
    • Address concerns and accolades on the spot; for example, adjusting the waiting room experience based on real-time feedback to boost satisfaction.
    • Handle feedback promptly, often before a patient leaves the facility, to improve patient outcomes.
    • Demonstrate to patients that their feedback is crucial and acted upon. Make sure to follow up on patient reviews and let them know that you are addressing their concerns promptly.
  • Patient-Centric Care: Tailor services to meet patient needs make healthcare more patient-centered, personalized, and focused on meeting individual patient needs and preferences. This could include:
    • Individualized follow-up between sessions and building deeper relationships with patients while concentrating on their interests.
    • Facilitating group sessions by knowing participants beforehand and facilitating sessions in pairs.
    • Allowing the patient to be an active part of the individualization process, and adjusting communication styles to the unique functioning of each patient.
    • Providing access to specialized equipment like remote monitoring systems, coordinating care closely with other healthcare providers, and developing personalized care plans based on comprehensive assessments.
  • Streamlining Processes: Enhance procedures like the check-in process, patient intake, scheduling, and screening, for efficiency and enhanced patient experience.
    • You can use online digital intake platforms or patient management software like DocResponse to streamline and automate these processes to enhance the overall patient experience and reduce patient wait times.
  • Enhancing Communication: Improve interactions between patients and healthcare providers by gaining insight into patient feedback and reviews. Teach providers effective communication skills, including active listening and explanation techniques, to positively impact patient outcomes.

Improved Service Quality

  • Identify Trends: Recognize patterns in patient feedback, like long wait times or problems in communication with staff members, for better decision-making and to improve overall patient satisfaction and retention.
  • Improving Overall Experience: Utilize insights to make impactful changes for a better patient experience.
    • Understand patient perspectives, and comprehend their unique needs, fears, and expectations. This involves going beyond medical care to provide guidance, support, and reassurance during vulnerable moments.
    • Create a welcoming, clean, and comfortable environment to positively impact how patients feel during their healthcare encounters.
    • Involve all clinical care team members, administrative leadership, front desk staff, physicians, and others in the design of patient experiences for more meaningful interactions and improved overall satisfaction.
  • Pinpointing Key Areas: Identify both strengths and areas needing attention through systematic analysis.
    • This could include interpersonal care, the physical environment of the healthcare facility, accessibility, and availability through extended working hours or urgent care options.
    • Factors like cleanliness, comfort, and accessibility significantly influence patients’ perceptions and comfort levels.

Operational Efficiency

  • Reduce Administrative Burden: Streamlining feedback collection and analysis to focus more on patient care.
    • Implement automated systems to collect and analyze patient feedback in real-time. This eliminates manual survey administration, provides actionable insights, and enhances the patient experience.
    • Simplify administrative tasks by integrating technology like electronic health records (EHR) and interoperable systems to streamline data management and communication, saving time and effort for healthcare professionals.
    • Encourage feedback at multiple touchpoints throughout the patient journey to avoid biased or incomplete feedback, providing a more holistic view of the patient experience.
  • Data-Driven Decisions: Making informed operational choices, such as staff reorganization during peak times to improve patient flow.

Boosted Reputation

  • Positive Online Presence: Higher satisfaction rates lead to an improved online reputation and increased patient influx, ultimately leading to a boost in revenue as well.
  • Patient Loyalty: Cultivating patient loyalty through personalized care, engagement, and consistent communication translates into return visits and referrals, promoting growth and satisfaction.

Financial Benefits

  • Reduce No-Shows: Decreasing missed appointments through effective communication saves significant costs annually. Finding out the reasons behind missed or canceled appointments also provides insights into areas of improvement.
  • Enhanced ROI: Greater patient retention and revenue increase by prioritizing patient experience.
    • Exceptional patient care leads to patients returning to the same facility for ongoing care, ensuring continued revenue and fostering deeper patient relationships.
    • Positive patient experiences generate strong word-of-mouth endorsements and referrals, expanding an institution’s patient base without extensive marketing efforts.
    • Hospitals with high patient-reported experience scores have higher profitability. Hospitals with “excellent” HCAHPS patient ratings between 2008 and 2014 had a net margin of 4.7%, on average, as compared to just 1.8% for hospitals with “low” ratings.

Envision a system that gathers feedback and integrates with your scheduling and communication, enhancing patient satisfaction and operational efficiency. DocResponse’s healthcare reputation management system provides a comprehensive solution that turns feedback into actionable insights for better healthcare delivery.

Choosing the Right Patient Feedback Software

Patient Feedback Software

Selecting the ideal patient feedback software for your healthcare practice is crucial. It’s not just about obtaining patient feedback data; it’s about transforming insights into better patient care. Here’s how to make an informed choice:

  • Seamless Integration: Ensure compatibility with existing systems (EHRs, scheduling tools) for enhanced care plans based on feedback.
  • Ease of Use: Select intuitive software for both staff and patients to increase response rates.
  • Tailored Experience: Choose customizable software for targeted and actionable insights specific to your services.
  • Real-Time Analytics: Opt for software offering real-time analytics to quickly identify and address issues, enhancing patient satisfaction.
  • Compliance and Security: Ensure the software meets healthcare standards, including HIPAA compliance, protecting patient information to avoid fines and reputation damage.
  • Support and Training: Consider the level of customer support and training for effective implementation.
  • Scalability: Select a scalable solution to accommodate practice growth without needing a complete overhaul.

With its intuitive design, customizable features, and robust analytics, DocResponse stands out as a patient feedback software that meets and exceeds these criteria. It’s designed to evolve with your practice, ensuring your patient feedback process is always ahead of the curve.

The #1 Patient Management Software

Help more people in less time with faster patient intake, easy appointment scheduling, and smarter doctor-patient communication with the #1 practice management software.

The Top 13 Patient Feedback Software of 2024

Diving into the world of patient feedback software, we’re flipping the script by starting from the bottom, building suspense, and saving the best for last. Let’s embark on this reverse journey, unveiling the tools that are reshaping patient experiences in healthcare.

#13. Zonka Feedback

Zonka Feedback

Zonka Feedback is a comprehensive patient feedback system crafted by the innovative minds at Zonka Technologies. Based out of India as well, this platform has been empowering healthcare providers since its inception, amassing a significant user base and earning high ratings for its user-friendly interface and robust features.

Recognized for its excellence, Zonka Feedback has garnered accolades in the realm of customer experience solutions, offering a suite of tools designed to enhance patient care and feedback management.

Key Takeaway:
Zonka Feedback stands out for its comprehensive feedback collection and analysis tools, tailored to meet the nuanced needs of healthcare providers.

Relevant Features:

  • Multi-Channel Feedback Collection: Capture patient feedback via website, email, SMS, and more, ensuring you reach patients on their preferred platforms.
  • Offline Functionality: Collect feedback without an internet connection, ideal for on-site patient interactions.
  • Multilingual Surveys: Engage patients in their language, enhancing response rates and accuracy.
  • Analytics & Reports: Dive deep into feedback data to uncover actionable insights and trends.
  • Workflow Automation: Streamline feedback management, ensuring timely responses and follow-ups.
  • White Label for Email Surveys: Customize surveys to align with your brand, building trust and recognition.
  • Advanced Automation Workflows: Automate complex processes, saving time and reducing manual errors.


  • Starter: $79/month
  • Professional: $149/month
  • Growth: $299/month
  • Enterprise: Custom pricing


  • Comprehensive multi-channel feedback collection
  • Robust analytics and reporting features
  • User-friendly interface and workflow automation
  • Customizable and brandable surveys


  • The integration with HubSpot could use more detailed instructions.
  • Lack of option of changing the font on the welcome screen.

#12. ReviewTrackers


ReviewTrackers, an award-winning online reputation management software, is pivotal in helping businesses harness actionable insights from customer feedback. Based in the United States, ReviewTrackers has been a key player in the reputation management space, trusted by thousands of businesses to enhance brand loyalty, retention, and growth.

With a focus on building customer-obsessed organizations, ReviewTrackers offers a suite of tools that monitor reviews and drive meaningful improvements in customer experiences.

Key Takeaway:
ReviewTrackers excels in transforming customer feedback into strategic insights, fostering improved brand loyalty and operational growth.

Relevant Features:

  • Comprehensive Review Monitoring: Keep tabs on patient feedback across various platforms to maintain a strong online reputation.
  • Business Intelligence: Utilize customer feedback to forecast market trends and tailor services to meet patient needs.
  • Competitive Market Analysis: Benchmark your performance against competitors to identify areas for improvement and strategy development.
  • Crisis Control: Address patient complaints promptly to rebuild trust and maintain a positive brand image.
  • Local Listings Management: Ensure accurate business information across the web to facilitate patient access and interaction.
  • Engagement Tools: Foster genuine relationships with patients, enhancing brand loyalty and patient satisfaction.
  • Review Automation: Streamline the collection of reviews to boost local SEO and attract more patients.


  • Plans start at $119 per location per month when paid annually.


  • Robust tools for monitoring and analyzing patient feedback.
  • Insights into market trends and competitive analysis.
  • Effective crisis management and patient engagement strategies.
  • Automation features that enhance online visibility and patient acquisition.


  • In the future, I hope they can increase the character account in their smart responses section.
  • I wish there was an easier way to create a campaign to entice our customers to post positive reviews when they’ve had a great experience.

#11. rater8


rater8 is a leader in healthcare reputation management, offering a robust solution designed to amplify patient reviews and enhance the online presence of healthcare providers. Recognized as the top-rated solution on platforms like Capterra and G2, rater8 has revolutionized how healthcare entities manage their reputations, ensuring they stand out in a competitive digital landscape.

Key Takeaway:
rater8 excels in boosting healthcare providers’ online reputations through comprehensive review management and patient satisfaction surveys, driving operational improvements and patient acquisition.

Relevant Features:

  • Pollin8™ Review Builder: Automates review requests via text/email, focusing on increasing positive reviews across major platforms.
  • Comprehensive Review Aggregation: Monitors and analyzes reviews for all physicians and locations, offering a holistic view of your online reputation.
  • Customizable, HIPAA-compliant Responses: Ensures timely and compliant engagement with patient feedback.
  • Advanced Analytics: Generates detailed reports and data visualizations to track performance and identify improvement areas.
  • Integration with EHR/PM Systems: Offers seamless data flow and operational efficiency.
  • Patient Satisfaction Surveys: Collects detailed feedback to understand patient experiences and drive service enhancements.
  • Social & Testimonial Posts: Enhances online visibility and patient trust through strategic social media engagement and website testimonials.


  • Essentials: $79 per provider/month
  • Professional: $99 per provider/month


  • Targeted review building across essential healthcare platforms.
  • Deep integration with healthcare systems for seamless feedback collection.
  • Comprehensive analytics for informed decision-making.
  • Strategic social media and website tools to boost online presence.


  • The terminology is a bit confusing at times, and some of the KPIs require explanations that aren’t intuitive.
  • Cost. Would like to see more features included instead of being add-ons.

#10. Solutionreach


Solutionreach is a pioneering patient retention and communication platform that has been transforming the healthcare industry since 2000. With over two decades in the industry, Solutionreach has served over 50,000 practices, reaching one in four Americans.

Their platform is designed to enhance patient engagement and streamline communication, making healthcare more accessible and efficient for both providers and patients.

Key Takeaway:
Solutionreach revolutionizes patient communication and retention, offering a suite of tools that empower practices to improve engagement, reduce no-shows, and boost revenue.

Relevant Features:

  • Two-Way Texting: Facilitates real-time communication between patients and providers, enhancing engagement and satisfaction.
  • Automated Marketing & Education Campaigns: Engages patients with targeted health campaigns and educational content, fostering long-term relationships.
  • Appointment Reminders: Sends reminders via email, text, and voice, significantly reducing no-show rates.
  • Online Patient Scheduling: Offers patients the convenience of scheduling their appointments online, improving accessibility and filling up appointment slots more efficiently.
  • Surveys: Collects valuable patient feedback to continually improve the quality of care and patient experience.
  • Review Invitations: Encourages satisfied patients to share their positive experiences online, enhancing the practice’s reputation.
  • Location and Team Management: Provides tools for managing multiple practice locations and internal team communication, ensuring cohesive operations.

Solutionreach tailors its pricing and features to each practice’s specific needs, ensuring a personalized approach to patient communication and engagement.


  • A comprehensive suite of patient communication and engagement tools.
  • Personalized approach to pricing and feature selection.
  • Proven track record with over 20 years in the industry.
  • Extensive reach, impacting one in four Americans.


  • While they have been pushing out many new products, they have been quite glitchy.
  • Still building rules on the application to make it more robust.

#9. Phreesia


Phreesia is renowned for its innovative patient intake software, which automates and personalizes the patient experience, enhancing engagement and operational efficiency. Trusted by over 3,600 healthcare organizations nationwide, Phreesia’s platform is designed to support patients in taking an active role in their care, thereby improving outcomes and streamlining healthcare delivery.

Key Takeaway:
Phreesia transforms the patient intake process, offering a suite of automated tools that not only enhance patient engagement but also empower healthcare providers to focus on delivering quality care.

Relevant Features:

  • Automated Patient Intake: Streamlines the check-in process, reducing wait times and improving patient satisfaction.
  • Personalized Patient Engagement: Offers tailored communication, ensuring patients receive the information and reminders they need.
  • Online Scheduling: Facilitates easy appointment booking, enhancing accessibility and convenience for patients.
  • Payment Processing: Integrates time-of-service payment options, improving revenue cycle efficiency.
  • Patient Surveys: Captures feedback post-visit, providing valuable insights into patient satisfaction and areas for improvement.
  • Appointment Reminders: Reduces no-shows with automated reminders via email, text, and voice.
  • Comprehensive Reporting: Offers detailed analytics to monitor and improve operational performance.

Phreesia tailors its pricing to meet the specific needs of each healthcare organization, ensuring a customized solution that aligns with its unique requirements.


  • Tailored patient engagement and intake solutions.
  • A comprehensive suite of tools enhances every step of the patient journey.
  • Proven track record with thousands of healthcare organizations.
  • Focus on improving patient outcomes and operational efficiency.


  • We need the ability to easily text patients that are not on the schedule for that day. Broadcasting is great, but it is only used when all patients need information.
  • Often, there are patients who we need to text but can not if they aren’t on the schedule. Also, I have not been happy with customer service.
  • We have had a ticket open for a week now, and one of my receptionists can not log into Phreesia.

#8. Clinect Healthcare

Clinect Healthcare

Clinect Healthcare offers a comprehensive patient experience solution, providing a multi-faceted platform that allows healthcare practices to customize their strategies, benefiting patients throughout their healthcare journey. Clinect’s platform is designed to enhance check-in strategies, engage patients at every step, increase office efficiency, save time, drive outcomes, and promote and grow online reputations, supporting thousands of practices nationwide.

Key Takeaway:
Clinect Healthcare streamlines the patient experience with a suite of digital tools that enhance every aspect of the healthcare journey, from check-in to post-visit feedback, optimizing both patient satisfaction and practice efficiency.

Relevant Features:

  • Pre-Visit Registration & Intake: Tailors workflows for specific specialties and appointment types, capturing essential patient information before the visit.
  • Digital Check-In: Facilitates a smooth check-in process, allowing completion of forms via text or in-house tablets.
  • Payment Collection: Displays copays and balances at check-in, simplifying the payment process for patients and staff.
  • Bi-Directional EHR Integrations: Ensures seamless data exchange, enhancing clinical outcomes and operational efficiency.
  • Patient Reported Outcomes (PROs): Engages patients throughout their care journey, collecting valuable data for quality improvement.
  • Patient Satisfaction Surveys with ORM: Gathers real-time feedback post-visit, enabling practices to address concerns promptly and enhance their online reputation.
  • Telehealth/Telemedicine Support: Extends care access and maintains patient satisfaction with integrated telehealth solutions.

Clinect Healthcare tailors its pricing to fit the unique needs of each practice, ensuring a customized approach to enhancing the patient experience.


  • A comprehensive suite of patient engagement and experience tools.
  • Customizable to meet the specific needs of various healthcare specialties.
  • Integrates seamlessly with existing EHR systems for streamlined operations.
  • Supports telehealth initiatives, expanding access to care.


  • Custom pricing may require detailed consultations to determine the best package.

#7. PatientIQ


PatientIQ is at the forefront of healthcare innovation, focusing on bringing patient-reported outcomes data into the core of healthcare practices and medical research. Their platform is designed to integrate seamlessly with electronic health records (EHRs), enabling healthcare providers and researchers to collect, analyze, and leverage patient data to improve care and drive medical advancements.

Key Takeaway:
PatientIQ’s platform empowers healthcare organizations to harness patient-reported outcomes data, enhancing patient care, informing research, and driving the future of medicine.

Relevant Features:

  • EHR Integration: Seamlessly integrates patient-reported outcomes data with existing EHR systems, enhancing clinical workflows and patient care.
  • Automated Data Collection: Streamlines the process of gathering patient data, reducing administrative burden and improving data accuracy.
  • Scalable Solutions: Offers adaptable solutions that cater to health systems, specialty practices, and medical device companies.
  • ResearchPRO: Facilitates the rapid deployment of clinical studies and registries, making it a preferred platform for investigators.
  • ClinicalPRO: Deploys comprehensive patient-reported outcomes programs that are designed to scale across healthcare organizations.
  • Analytical Functionality: Provides unmatched analytical tools to interpret patient data, supporting informed clinical decisions and research insights.
  • Professional Services: Offers expert guidance to help organizations leverage outcomes data to meet their clinical and operational objectives.

PatientIQ provides customized pricing based on the specific needs and scale of the healthcare organization, ensuring a tailored approach to patient data integration and analysis.


  • Advanced integration with EHR systems enhances clinical efficiency.
  • Automated and scalable data collection supports a wide range of healthcare providers.
  • Robust analytical tools aid in data-driven decision-making.
  • Dedicated professional services ensure successful implementation and utilization.


  • The platform’s extensive capabilities may require a learning curve for some users.

#6. Qualaroo


Qualaroo is a versatile user feedback software that simplifies the process of gathering insights from users across various channels, including web, app, and email. It’s designed to be user-friendly and is particularly accessible for startups and small businesses, offering a free tier with all premium features.

Qualaroo’s multi-channel approach allows businesses to maximize insights by combining on-site, in-app, and email surveys for a comprehensive understanding of user feedback.

Key Takeaway:
Qualaroo democratizes user feedback collection, offering a robust, multi-channel platform that’s easy to use and accessible for businesses of all sizes, helping them make informed decisions based on user insights.

Relevant Features:

  • Omni Channel Feedback Collection: Gathers feedback across web, app, and email, ensuring a holistic view of user experiences.
  • Email Surveys: Includes tools for email, link, QR code, and webform surveys, expanding the reach of feedback collection.
  • Multi-Channel Campaigns: Combines on-site, in-app, and email surveys for comprehensive feedback collection.
  • Unlimited Nudges™ and Surveys: Allows for extensive survey deployment without limitations.
  • Advanced Targeting and Exit Survey: Targets specific user segments and captures feedback at critical moments.
  • Branching & Skip Logic: Creates dynamic surveys that adapt based on user responses.
  • Sentiment Analysis by IBM Watson: Leverages advanced AI to understand user sentiment.
  • In-App Feedback for iOS and Android: Engages users directly within mobile apps to gather timely feedback.
  • Comprehensive Reporting & Analytics: Offers detailed insights into user feedback to inform business strategies.


  • Free: Up to 50 responses, ideal for startups and micro-businesses.
  • Business: $39.99 per month for 100 responses/month, with options for larger response volumes and annual savings.


  • Accessible and user-friendly, with a free tier for startups.
  • Comprehensive multi-channel feedback collection enhances user insight.
  • Advanced features like sentiment analysis and branching logic add depth to feedback analysis.
  • Dedicated support ensures smooth implementation and ongoing success.


  • The free tier is limited to 50 responses, which may be restrictive for businesses looking to scale.
  • Larger businesses may need to opt for higher-priced plans to meet their feedback collection needs.
  • The visuals on the dashboard should be worked on.

#5. PiHappiness


PiHappiness is a comprehensive customer feedback app and software that offers real-time feedback collection through emoticons and custom feedback software, capturing core human insights in just 30 seconds. It’s designed to provide smart solutions for tracking customer feedback with ease, offering a range of features that cater to various industries, including healthcare, hospitality, education, and more.

Key Takeaway:
PiHappiness streamlines the feedback collection process, enabling businesses to quickly and effectively gather customer insights through an intuitive and flexible platform, enhancing customer retention and loyalty.

Relevant Features:

  • Organizational Hierarchy: Allows the creation and management of company hierarchies for surveys, enhancing organizational insight.
  • Multilingual Survey: Engages a global audience in their native language, broadening feedback reach.
  • Social Media Integration: Amplifies feedback visibility by sharing responses on social media platforms.
  • Demographics Analysis: Provides insights into factors influencing customer responses, aiding in targeted improvements.
  • Advanced Analytics: Offers real-time data feeds, survey summaries, and analytical reports for in-depth feedback analysis.
  • Customizable Reports: Tailors reports to meet specific business needs, providing actionable insights.
  • Sentimental Analysis: Analyzes customer sentiment, offering a deeper understanding of feedback.
  • Multi-Channel Surveys: Collects feedback via personal links, QR codes, email, SMS, and social media, ensuring comprehensive data collection.

PiHappiness offers a “Forever FREE” plan for startups and small businesses, with premium features included. For established businesses and larger websites, they provide tailored pricing options.


  • User-friendly interface for easy feedback collection and analysis.
  • Free access for startups and small businesses to premium features.
  • Multilingual support caters to a diverse customer base.
  • Comprehensive analytics and reporting tools provide deep insights.


  • The free plan may have limitations that require upgrading for more extensive use.
  • Larger organizations may need to consult with PiHappiness for customized pricing.

#4. Omoto


Omoto is an omni-channel Net Promoter Score® (NPS) solution designed to help hospitals measure patient satisfaction, and monitor, and manage customer loyalty effectively. It focuses on utilizing the leading customer experience metric, the Net Promoter Score®, to provide hospitals with a clear understanding of their patient satisfaction levels and areas for improvement.

Key Takeaway:
Omoto simplifies the process of gauging and enhancing customer experiences in healthcare settings, offering a focused approach to understanding patient loyalty through the NPS framework.

Relevant Features:

  • Omni-Channel NPS Collection: Gathering patient feedback across various channels to provide a comprehensive view of patient loyalty.
  • Real-Time Monitoring: Allows hospitals to track their NPS scores and patient feedback in real-time, enabling quick responses to patient concerns.
  • Insightful Analytics: Delivers actionable insights derived from NPS data, helping hospitals to pinpoint areas for improvement.
  • Customizable Surveys: This enables hospitals to tailor their NPS surveys to meet specific needs and capture relevant patient feedback.
  • Patient Experience Management: Integrates NPS data into broader patient experience strategies, ensuring that feedback is effectively used to enhance care quality.
  • User-Friendly Interface: Ensures ease of use for hospital staff, facilitating the efficient management of patient feedback and loyalty data.

Omoto offers customized pricing based on the specific needs and scale of the healthcare institution, ensuring that hospitals of all sizes can effectively leverage the platform.


  • Specialized focus on healthcare, particularly hospitals, ensuring tailored NPS solutions.
  • Real-time feedback monitoring enables swift actions to enhance patient satisfaction.
  • Comprehensive analytics provide deep insights into patient loyalty and satisfaction trends.


  • The focus on NPS might limit the scope of feedback compared to more comprehensive customer experience tools.

#3. Jotform Patient Feedback Software


Jotform’s patient feedback tool offers a comprehensive solution for healthcare providers to create and distribute patient feedback forms easily. With a user-friendly interface and a wide array of customization options, Jotform enables healthcare professionals to gather valuable insights from patients efficiently.

The platform supports various form types, including surveys, questionnaires, and feedback forms, making it versatile for different patient engagement needs.

Key Takeaway:
Jotform provides an intuitive and flexible platform for healthcare providers to collect patient feedback, enhancing the quality of care and patient satisfaction through insightful data collection.

Relevant Features:

  • Customizable Forms: Offers a wide range of templates and customization options to create tailored patient feedback forms.
  • HIPAA Compliance: Ensures patient data is handled securely, with HIPAA compliance features available on select plans.
  • Multi-User Support: Facilitates collaboration within healthcare teams, allowing multiple users to manage and analyze patient feedback.
  • Robust Data Storage: Provides ample storage space for submission data, ensuring that healthcare providers can retain important patient feedback.
  • Advanced Analytics: Features tools to analyze feedback data, helping healthcare providers gain actionable insights into patient satisfaction and care quality.
  • Diverse Form Limits and Submissions: Accommodates various levels of feedback collection needs, from small clinics to large hospitals.


  • Starter: Free, with basic features and limits on form submissions and storage.
  • Bronze: $39/month, offering increased limits and additional features.
  • Silver: $49/month, providing even more capacity and features for larger teams.
  • Gold: $129/month, including HIPAA compliance features and extensive form and submission capabilities.
  • Enterprise: Custom pricing for large-scale or specialized healthcare organizations.


  • Extensive customization options allow for tailored patient feedback collection.
  • Scalable plans to suit different sizes and types of healthcare providers.
  • HIPAA compliance on higher-tier plans ensures patient data security.


  • HIPAA compliance is not available on all plans, which may limit options for some healthcare providers.
  • The free plan has limited features, which may not suffice for more comprehensive feedback collection needs.
  • The support is a HUGE problem.

#2. Voxco Patient Experience Software


Voxco offers comprehensive patient experience software that empowers healthcare organizations to capture patient feedback and convert it into meaningful insights. With its AI-enabled platform, Voxco provides a holistic view of the patient experience, enabling healthcare providers to exceed patient expectations, drive retention, and optimize costs. Trusted by over 500 organizations in more than 40 countries, Voxco has been a leader in patient experience solutions since 1976.

Key Takeaway:
Voxco’s patient experience software offers innovative healthcare analytics and real-time patient intelligence, enabling healthcare providers to deliver patient-centered quality care and secure patient health data effectively.

Relevant Features:

  • Innovative Healthcare Analytics: Offers extensive patient health data analysis and aligned physical & virtual healthcare insights.
  • Real-Time Patient Intelligence: Captures and analyzes real-time patient feedback to drive immediate improvements.
  • Integrated Patient Experience Platform: Combines phone, web, and face-to-face survey methods for comprehensive feedback collection.
  • Advanced Analytics and AI: Utilizes AI and machine learning to identify pain points and optimize patient experiences.
  • Employee Experience Capture: Gathers feedback from the healthcare provider to improve work culture and patient care.
  • Risk Prediction: Employs AI to conduct root-cause diagnoses and predict potential health risks for patients.
  • Operational Improvement: Provides analytics for operational enhancements to improve the overall patient experience.

Voxco offers customizable pricing to fit the unique needs of each healthcare organization, ensuring that providers invest in a solution that aligns with their specific requirements and scale.


  • Comprehensive analytics and real-time intelligence for in-depth patient insights.
  • Multi-channel feedback collection enhances the breadth of patient feedback data.
  • AI and machine learning capabilities for advanced data analysis and risk prediction.


  • The worst is the incompatibility with other browsers like Chrome and Firefox.
  • The analytics part of it has proven to be somewhat difficult, be it being a newish product this is probably likely to happen.

#1. DocResponse Patient Management Software


DocResponse is a comprehensive patient management software designed to streamline healthcare practices’ operations, enhancing patient intake, appointment scheduling, and doctor-patient communication. As the #1 practice management software, it offers a suite of tools to improve efficiency and patient satisfaction.

Key Takeaway:
DocResponse revolutionizes healthcare practices by offering a robust platform that simplifies patient intake, enhances appointment scheduling, and facilitates better doctor-patient communication, ultimately improving the overall patient experience.

Feedback collection

  • DocResponse’s reputation management system is a cornerstone for efficient patient feedback collection. It collects feedback, prompts patients to submit reviews post-visit, and it automatically publishes 4-5 star reviews on your preferred social media platforms.
  • It also notifies you of negative reviews, criticism, and below-average reviews for you to address as soon as possible. This enables you to stay on top of patient feedback and show your patients that you care.

Improving patient experience

  • DocResponse’s telemedicine feature allows healthcare providers to offer virtual consultations, expanding their service reach and providing patients with the convenience of receiving care from their homes.
  • Coupled with online appointment scheduling, these features empower patients to manage their healthcare experience effectively, leading to increased satisfaction and engagement.

Tracking and Analyzing Patient Feedback:

  • With DocResponse, healthcare providers can track and analyze patient feedback efficiently. The software’s robust analytics tools enable providers to identify trends, gauge patient satisfaction levels, and pinpoint areas for improvement.
  • This continuous monitoring and analysis facilitate a proactive approach to enhancing patient care and operational efficiency.

Relevant Features:

  • Patient Intake Made Easy: Automates the patient registration process, capturing demographics, pre-visit registration, insurance, and diagnosis information, which directly updates in the EHR for accuracy.
  • Online Appointment Scheduling: Allows patients to schedule appointments online with automatic text reminders, reducing no-shows and streamlining the scheduling process.
  • HIPAA-Compliant Telemedicine: Offers a secure telemedicine platform, enabling virtual consultations and expanding the reach of healthcare services.
  • Automated Reminders: Sends text and email reminders for upcoming appointments, enhancing patient engagement and reducing missed appointments.
  • Digital Forms: Provides a variety of digital forms, including consent forms, questionnaires, and payment forms, which can be securely sent to patients’ devices.
  • Reputation Management: Captures patient feedback post-appointment, allowing for real-time reviews and feedback to improve patient satisfaction and loyalty.
  • Payment Collection: Integrates seamless payment solutions, displaying real-time balances and copays at check-in, and facilitating easy collection with 0% transaction fees.
  • Data Security: Ensures patient information is safeguarded on a secure cloud, maintaining privacy and compliance with healthcare regulations.


  • Streamlines patient intake and appointment scheduling, saving time and improving efficiency.
  • Enhances patient engagement with automated reminders and easy online scheduling.
  • Supports telemedicine, expanding care accessibility and convenience.
  • Facilitates comprehensive reputation management and real-time feedback collection.


  • The breadth of features may require a learning curve for staff to fully utilize all functionalities.
  • Integration with existing systems may need to be assessed to ensure seamless operation.

DocResponse is an innovative solution for healthcare practices looking to optimize their operations, improve patient satisfaction, and enhance the efficiency of their services, making it a valuable tool in the modern healthcare landscape.

Ready to Enhance Your Patient Experience with DocResponse?

Navigating through the myriad of patient feedback software options can be daunting, but you’ve made it! Armed with insights and comparisons, you’re now equipped to make an informed decision that will transform your healthcare practice.

Here are the key takeaways:

  • Efficient feedback collection is crucial for healthcare improvement.
  • Patient experience is enhanced through innovative features like telemedicine and online scheduling.
  • Continuous monitoring and analysis of feedback drive quality care and operational excellence.

Choosing the right patient feedback software is more than just a technical decision; it’s a step toward redefining patient care. DocResponse stands out as a beacon in this journey, offering a suite of tools designed to streamline your practice’s operations while placing patient satisfaction at the heart of healthcare.

Embrace the future of patient care with DocResponse, where technology meets compassion, driving your practice toward unparalleled patient satisfaction and operational success.

The #1 Patient Management Software

Help more people in less time with faster patient intake, easy appointment scheduling, and smarter doctor-patient communication with the #1 practice management software.


What is patient experience software?

Patient experience software is a specialized type of software designed to help healthcare organizations monitor and improve the patient journey. It collects data across various touchpoints, providing insights into patient interactions, satisfaction levels, and overall experience, enabling healthcare providers to make informed decisions to enhance patient care.

How do you collect feedback from patients?

Feedback from patients can be collected through various methods, including digital surveys, feedback kiosks, direct interviews, suggestion boxes, and online review platforms. Modern patient feedback systems often utilize software that integrates these methods, providing a comprehensive approach to gathering and analyzing patient insights.

Why is patient feedback so important?

Patient feedback is crucial as it provides healthcare providers with direct insights into patients’ experiences, expectations, and areas of dissatisfaction. By understanding patient feedback, healthcare organizations can make targeted improvements, enhance patient satisfaction, increase loyalty, and ultimately improve clinical outcomes and healthcare quality.

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Dr. Tarek Fahl

Dr. Tarek Fahl

Dr. Tarek Fahl is an acclaimed orthopedic surgeon and CEO of DocResponse. Renowned for his expertise in sports medicine, focusing on advanced shoulder and knee treatments, he’s lauded as one of America’s Top Surgeons, merging medical proficiency with healthcare technology innovation.

Dr. Tarek Fahl

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