Therapy Notes vs Simple Practice

TherapyNotes vs SimplePractice (Compared): Cost & Features

Content Overview

TherapyNotes vs SimplePractice (Compared): Cost & Features

Choosing the right practice management software is like picking the perfect pair of glasses – it needs to fit just right and clear your vision. In the digital age of healthcare, providers face a crucial choice: TherapyNotes or SimplePractice? Which one sharpens the focus of your practice?

Let’s delve into a head-to-head comparison, examining everything from the nuts and bolts of features to the nitty-gritty of pricing.

Here’s what you’ll discover:

  • TherapyNotes vs. SimplePractice: A detailed comparison of two leading platforms.
  • Features and Benefits: Dive deep into what each software offers and how it can elevate your practice.
  • Cost Analysis: Understanding the pricing plans and what you get for your buck.
  • User Reviews: Real feedback bringing you the unvarnished truth.
  • Guidance for Choice: Expert recommendations to help you make the right decision.

P.S., while you’re weighing your options, have you considered DocResponse? It’s not just another practice management tool. Think of it as your clinic’s personal efficiency booster and revenue enhancer. With features like patient-involved medical documentation and comprehensive solutions, including telemedicine, DocResponse stands out from the crowd. Ready to see how?

The #1 Patient Management Software

Help more people in less time with faster patient intake, easy appointment scheduling, and smarter doctor-patient communication with the #1 practice management software.

TherapyNotes vs. SimplePractice: A Close-Up Comparison

When it comes to managing a therapy practice, choosing the right software can feel like navigating a maze. You’re looking for something that not only keeps patient records and schedules in check but also enhances the overall efficiency of your practice. Enter TherapyNotes and SimplePractice, two heavyweights in the world of practice management software.

But how do they stack up against each other?

  • TherapyNotes stands out with its robust note-taking functionality. Designed specifically for mental health professionals, it offers specialized templates for treatment plans, progress notes, and psychological evaluations. The platform is praised for its comprehensive billing features, ensuring you can manage finances and appointments seamlessly. However, this sophistication might come with a steeper learning curve for some.
  • SimplePractice, on the other hand, is known for its user-friendly interface. It’s a hit for those who prefer intuitive navigation and easy setup. Alongside standard practice management features, it includes a client portal that simplifies appointment scheduling and communication. SimplePractice management solution also integrates telehealth capabilities, a boon in the era of virtual consultations. Yet, some users note that its billing system, while adequate, doesn’t quite match the depth offered by TherapyNotes.

So, what should you keep in mind while choosing between the two?

It boils down to your practice’s specific needs. If detailed note functionality and comprehensive billing are your priorities, TherapyNotes might be your go-to. However, if ease of use and integrated telehealth are more your speed, SimplePractice could be the better fit.

Now, let’s not forget about the elephant in the room – or rather, the powerhouse solution that’s making waves: DocResponse. While both TherapyNotes and SimplePractice have their strengths, DocResponse elevates the game with its all-encompassing approach.

Imagine a platform that not only streamlines your administrative tasks but also actively contributes to your clinic’s revenue growth; that’s DocResponse for you.

Key Features of TherapyNotes vs SimplePractice

In the world of practice management software, TherapyNotes and SimplePractice stand out as two of the leading options. Both offer a range of features designed to streamline the administrative aspects of running a practice, yet they each have unique strengths and capabilities.

TherapyNotes Features

  • Client Management: A HIPAA-compliant system is designed particularly for behavioral health professionals for efficient client data management, including easy data entry, searching, and archiving.
  • Client Forms & Intake: Features reminders for documentation, psychotherapy intake notes with customization options, and historical data integration.
  • Scheduling: Online scheduling for unlimited clients and practitioners, with mobile syncing and automated reminders (email reminders are free; SMS/phone at additional cost).
  • Client Portal: Secure portal for document management and appointment scheduling, customizable with your branding.
  • Treatment Planning & Notes: Intuitive note-taking and treatment planning with diagnostic code search, historical data integration, and customizable interventions list.
  • Additional Services: Options for electronic prescriptions (additional cost) and integrated claims submission through Change Healthcare.

SimplePractice Features

  • Custom Templates and Library: Offers personalized note templates and an extensive template library for intake forms and treatment plans.
  • Administrative Notes: Allows for private notes that don’t stay in the client’s medical record.
  • Load Previous Note: Streamlines note-taking by loading previous progress notes.
  • Billing and Online Payments: Features streamlined payment processes, including autopay and secure mobile payments.
  • Client Communication and Portal: Real-time client care management, with 24/7 access to documents, billing information, and appointments for clients.
  • Telehealth: Secure online appointments are available from anywhere on any device.
  • Scheduling and Claims Management: Easy scheduling with automated reminders and efficient electronic claims management.
  • Mobile Apps: Available on iOS and Android for managing various aspects of the practice on the go.

TherapyNotes vs SimplePractice Features: Comparative Analysis

When comparing TherapyNotes and SimplePractice, it’s clear that both platforms offer robust features tailored to practice management, but with some key differences:

Feature CategoryTherapyNotesSimplePractice
Client ManagementHIPAA-compliant system with detailed client data managementComprehensive client management tools
Client Forms & IntakeReminders for documentation, customizable intake formsExtensive library of customizable intake forms and templates
SchedulingOnline scheduling with mobile syncing, automated reminders (additional cost for SMS/phone)User-friendly scheduling with automated reminders, online booking widget
Client PortalSecure, customizable portal for documents and appointmentsPortal for document sharing, appointment management, and billing information
Treatment Planning & NotesDetailed note-taking and treatment planning, electronic prescriptions as an add-onCustomizable note templates and a library of treatment plans
Billing & ClaimsIntegrated claims submission with Change HealthcareStreamlined payment process with options like autopay, secure mobile payments
TelehealthNot currently availableSecure online appointments on any device
Mobile AppNot explicitly mentionedAvailable on iOS and Android for managing practice on the go
User InterfaceComprehensive features with a straightforward client management systemIntuitive and user-friendly interface
PricingStarts at $49/month for solo practitionersStarts at $29/month for solo practitioners
  • Client Portal and Communication: Both platforms provide a secure client portal, but TherapyNotes allows more customization in terms of branding.
  • Telehealth: SimplePractice offers telehealth capabilities, which is a significant advantage in today’s increasingly virtual healthcare environment, a feature not currently available in TherapyNotes.
  • Billing and Claims Management: TherapyNotes integrates with Change Healthcare for seamless billing and claims, while SimplePractice has a more streamlined billing process with features like autopay and secure mobile payments.
  • Note-taking and Treatment Planning: TherapyNotes offers detailed and customizable options for treatment planning and note-taking.

In contrast, SimplePractice has a strong focus on customizable templates and a comprehensive template library, making it highly adaptable to various clinical needs.

  • User Interface: TherapyNotes is praised for its comprehensive features and straightforward client management system. However, SimplePractice is often highlighted for its user-friendly interface and ease of use, appealing to those who prioritize intuitive navigation.
  • Additional Services: TherapyNotes offers electronic prescriptions as an add-on service, which is a unique offering not mentioned in SimplePractice’s features.
  • Cost-effectiveness: SimplePractice is considered more affordable, with basic plans starting at a lower price point compared to TherapyNotes. This could be a deciding factor for smaller practices or individual clinicians.

Key Takeaway: Both platforms excel in their respective areas, making the choice largely dependent on specific practice needs, such as the importance of a user-friendly interface, telehealth capabilities, and budget considerations.

TherapyNotes might be the better choice for practices that require robust client management and detailed treatment planning, while SimplePractice could be more suitable for those who prioritize ease of use, telehealth, and cost-effectiveness.

The #1 Patient Management Software

Help more people in less time with faster patient intake, easy appointment scheduling, and smarter doctor-patient communication with the #1 practice management software.

How DocResponse Dominates in Features Compared to TherapyNotes and SimplePractice

DocResponse emerges as a comprehensive solution, standing out with its unique and effective features that enhance both clinic efficiency and patient satisfaction. It enhances practice management by offering a multitude of features, some of which are not commonly found in TherapyNotes or SimplePractice.

Key Features of DocResponse:

  • Digital Patient Check-In & Intake: DocResponse simplifies patient intake, capturing demographics, pre-visit registration, and insurance information. This process saves about 11 minutes per patient visit and is designed for seamless integration with electronic health records (EHR).
  • Appointment Scheduling: Patients can easily schedule appointments online, with the system sending automated text reminders. This feature aims to reduce no-shows and streamline patient management.
  • Telemedicine: Offering HIPAA-compliant telemedicine software, DocResponse supports virtual consultations, a crucial aspect in modern healthcare that is lacking in TherapyNotes.
  • Forms on Demand: It allows the sending of various digital forms, including consent forms and questionnaires, directly to a patient’s device, making the process paperless and efficient.
  • Reputation Management: A unique feature where DocResponse helps manage online patient reviews, encouraging positive feedback to enhance the clinic’s reputation.
  • Payment Collection: The platform facilitates easy payment collection with real-time balance and copay information at check-in, and notably, it does so with 0% transaction fees.
  • Clinical Documentation: Streamlines the documentation process by digitally capturing medical histories, review of systems, and preliminary medical history of present illness (HPI).
  • ROI & Efficiency Improvements: DocResponse has decreased documentation time by 70% and increased ROI by 20x, indicating significant efficiency and financial benefits.
  • Customizable Solutions: The platform offers a fully customizable solution, catering to various specialties and needs, with the flexibility to make rapid changes as required.

Comparative Advantages:

Feature CategoryTherapyNotesSimplePracticeDocResponse
Digital Patient Check-In & Intake
Appointment Scheduling
Forms on Demand
Payment Collection
Client Portal
Treatment Planning & Notes
Reputation Management
Client Communication
Clinical Documentation
  • Comprehensive Integration: Unlike TherapyNotes and SimplePractice, DocResponse integrates a wider range of clinic workflow solutions, making it a more all-encompassing system.
  • Efficiency and Time-Saving: With its emphasis on reducing documentation time and enhancing clinic workflows, DocResponse offers tangible time and cost-saving advantages.
  • Telemedicine and Digital Engagement: DocResponse’s telemedicine capabilities give it an edge, especially considering the growing demand for virtual healthcare solutions.
  • Reputation Management: This unique feature of DocResponse is not commonly found in typical mental health practice management software, offering an additional layer of patient engagement and clinic marketing.

Key Takeaway: DocResponse not only matches but exceeds the offerings of TherapyNotes and SimplePractice in several areas, particularly in terms of digital patient engagement, telemedicine, and comprehensive clinic workflow solutions.

Its focus on efficiency, patient care quality, and reputation management positions it as a standout choice for healthcare providers seeking an advanced, efficient, and patient-centric practice management system.

The #1 Patient Management Software

Help more people in less time with faster patient intake, easy appointment scheduling, and smarter doctor-patient communication with the #1 practice management software.

Pricing Overview: TherapyNotes vs. SimplePractice

TherapyNotes Pricing

  • Solo Plan: $49/month for a single user.
  • Group Plan: $59/month for the first clinician, $30/month per additional clinician.
  • Enterprise Plan: Similar rates as Group Plan, designed for 30+ users with a designated account manager.
  • Optional Features: Includes real-time eligibility, electronic claims, appointment reminders, credit card processing, telehealth, and ePrescribe, with varying costs.

SimplePractice Pricing

  • Essential Plan: $39/month with basic features.
  • Professional Plan: $69/month, offering additional features, including telehealth.
  • Additional Services: Options for Wiley Planners, professional website building, and Monarch for therapy connections.
  • Insurance Claims Processing: Tiered pricing based on volume.
  • Adding Clinicians: Monthly charge per clinician.
  • No Additional Cost for Team Members: Includes billers, schedulers, supervisors, and practice managers.

In the competitive landscape of practice management software, DocResponse stands out as a cost-effective solution that offers more for less. DocResponse’s range of features, including digital patient check-in, telemedicine, and streamlined clinical documentation, provide considerable value.

These features are designed to enhance practice efficiency and patient satisfaction, leading to cost savings of up to $48,000 annually and increased ROI for healthcare providers. This makes DocResponse an attractive option for those seeking a comprehensive, yet economically sensible, practice management system.

User Reviews: TherapyNotes vs. SimplePractice

When selecting the right practice management mental health software, real user feedback is invaluable. In this section, we dive into the world of user reviews for TherapyNotes and SimplePractice. Through these reviews, we gain insights into the pros and cons of each platform from the perspectives of actual users. This approach provides a candid look at both platforms, helping you make a well-informed decision for your practice.

Let’s explore what users are saying.

User Reviews: TherapyNotes


  • Users appreciate how treatment objectives automatically populate into progress notes, aiding in tracking and updating.
  • The platform is straightforward, offering good value, with features like insurance billing, treatment planning, and integrated credit card processing.
  • TherapyNotes’ telehealth platform integration and excellent customer support are highly praised.


  • A limitation noted by users is the lack of notification to clients when clinicians cancel appointments through the portal.
  • Some users find the lack of resources for clinicians compared to SimplePractice a drawback. The need for manual sending of forms for new clients is also mentioned.
  • The absence of a subfolder system for organizing uploaded files is seen as an area for improvement.

User Reviews:

  • A user highlighted the ease of patient data collection but wished for more therapist resources and automated form sending.
  • Another user praised the ease of use and excellent customer support but noted the lack of secondary billing and patient portal customization.

Overall, TherapyNotes holds a strong position with a 4.7 rating on Software Advice, indicating high user satisfaction. However, there are some areas for improvement, particularly in terms of client notifications and resource availability for clinicians.

User Reviews: SimplePractice


  • Users appreciate SimplePractice’s ease of use and intuitive user interface.
  • The platform’s capability to handle various tasks like client onboarding, scheduling, telehealth, and billing is highly valued.
  • There’s a consensus on the helpfulness of videos and resources available on the platform.


  • A notable issue for some users is the lack of partial payment options in the client portal.
  • Customer support was mentioned as a challenge, particularly in terms of delayed communication and resolution.
  • Some users experienced difficulties in utilizing features like billing and document management.

User Reviews:

  • One user commended the comprehensive features and ease of use but pointed out the inability for clients to pay partial balances.
  • Another user found SimplePractice to be overly complicated for billing and expensive, leading to a loss of income.

Overall, SimplePractice also has a strong rating of 4.6 on Software Advice, reflecting general satisfaction with its features and ease of use, though some users encountered specific challenges in billing and customer support.

Guidance for Making the Right Decision

Choosing between TherapyNotes and SimplePractice hinges on your specific needs and priorities. Consider these factors:

  • Feature Set: Evaluate which features are crucial for your practice.
    • If robust note-taking and treatment planning are top priorities, TherapyNotes might be more suitable.
    • For a user-friendly interface with integrated telehealth, SimplePractice could be the better choice.
  • User Feedback: Reflect on the user reviews. What are the common praises and complaints for each platform? How do these align with your expectations and workflow?
    • TherapyNotes receives praise for its comprehensive features and customer support but has some limitations in client notifications.
    • SimplePractice is favored for its ease of use and comprehensive features, but noted some challenges in billing and customer support.
  • Pricing: Compare the cost against your budget. Consider both the upfront price and any additional costs for extra features or services.
    • TherapyNotes offers a structured pricing model that scales with the size of the private practice.
    • SimplePractice provides a more customizable pricing approach, allowing for additional services as needed.
  • Ease of Use: Think about your comfort with technology. Do you prefer a more intuitive interface, or are you okay with a steeper learning curve for more comprehensive features?
    • For those prioritizing an intuitive and user-friendly interface, SimplePractice is the recommended choice.
    • TherapyNotes may have a steeper learning curve but offers more comprehensive features.
  • Customer Support: Good customer support can be crucial. Consider the experiences of current users with each platform’s support team.
    • TherapyNotes is known for its excellent customer support.
    • SimplePractice, while providing good support, has some reported delays in communication.
  • Future Proofing: Look at how each platform evolves. Are they regularly updating and adding new features? This could be crucial for keeping up with changing healthcare demands.
    • Both platforms show commitment to regular updates and feature enhancements. Your choice should consider which platform’s roadmap aligns more closely with your practice’s future needs.

Ultimately, the right choice balances the features you need, ease of use, cost, and reliable support. Both TherapyNotes and SimplePractice have their strengths, so your decision should align with what will best support your practice’s unique requirements.

Streamline EHR and Practice Management with DocResponse

You’ve journeyed through the features, reviews, and pricing of TherapyNotes and SimplePractice. It’s a lot to digest, but you’re now equipped with the knowledge to make an informed choice for your practice’s needs. Remember:

  • Feature Focus: TherapyNotes for comprehensive note-taking, SimplePractice for user-friendliness.
  • User Reviews: Both tools have positive reviews, so pay attention to common praises and complaints.
  • Cost Consideration: Compare pricing structures against your budget.
  • Ease and Support: Choose based on your comfort with technology and support needs.
  • Future-Ready: Consider each platform’s commitment to updates.

In the quest for the right practice management software, it’s about finding a balance – a tool that aligns with your workflow, enhances your practice’s efficiency, and feels right. That’s where DocResponse shines. It’s not just about managing your practice; it’s about transforming it.

DocResponse offers a blend of innovative features and user-centric design, ensuring your practice not only stays up-to-date but also ahead of the curve. Let DocResponse be the partner that propels your practice into a future of efficiency and excellence.

Dr. Tarek Fahl

Dr. Tarek Fahl

Dr. Tarek Fahl is an acclaimed orthopedic surgeon and CEO of DocResponse. Renowned for his expertise in sports medicine, focusing on advanced shoulder and knee treatments, he’s lauded as one of America’s Top Surgeons, merging medical proficiency with healthcare technology innovation.

Dr. Tarek Fahl

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